Rich Technology Group has been covering different features of VOIP Services and Business phone systems for quite a while.
Rich Technology Group has been covering different features of VOIP Services and Business phone systems for quite a while. It has presented different reasons why new features are better and cost-effective as compared to conventional faxing from time to time. In this article, Rich Technology Group has specifically presented different reasons why fax is a joke and total waste of money in 2021. These reasons are given below.
1. Faxing is a complete waste of Trees
Rich Technology Group often receives a question from customers that how will they send and receive documents if they do not have a fax. The easiest answer to this is email.
If you printed out every single email that you received, this would not only be ridiculous but would be a complete waste of office supplies, money, and resources. In summary, Faxing is not green by any standards.
Are you still using that old fax machine to send and recieve paper documents? Here's 6 Reasons Faxing is a Joke in 2021!
2. Faxing is not secure
Faxing is not secure because all your information and documents can be made accessible to anyone. Some people ask us the question that if this is the case, how come banks and other organizations that keep confidential information use fax. Well, as a matter of fact, they don’t and they prefer email because it is digitally encrypted.
Thus, there is no point in sending sensitive information to one individual in an open public office setup.
3. Faxing is costly and over-priced
A single analog fax line costs two to three times more than today’s Voice over IP extensions. If you stop using fax, you are saving a 100% cost because you do not need to replace it with anything else. Just use the pre-existing internet and email to send over the documents in a cost-effective way.
4. Analog Faxing lacks Mobility
Analog paper faxing lacks mobility for any business that has a mobile workforce. Because there are only a selected number of fax machines even in the enterprise-level companies, you will need to be available at the right place in order to get the documents. Thus, it offers a complete disconnection from remote working.
5. Nobody uses faxes anymore
Rich Technology Group gets around 80 to 120 requests for assistance with the right phone service for business. During every consultation, we always ask if somebody requires fax with their new service. The answer is almost always no because no one uses fax anymore. Thus, in a world where fewer and fewer people are using fax, we personally feel like keeping fax is just inevitable.
6. Phone Service Providers are discontinuing Analog Faxing
About a year ago, most of the major analog phone and internet service providers officially announced that they will no longer be selling or supporting analog lines in the soon future.
Thus, it is likely that by the end of 2022, the entire world might be switching to voice over IP to avoid the expenses and maintenance of the infrastructure overhead.
Alternatives to Analog Faxing
If you are working with a business model that is not quite ready to disconnect from faxing, there is always the option of virtual faxing. Although it is an added cost to your phone bill, it works in an email sort of way that all staff members that you prefer receive the documents. The documents using this method remain secure and you play your part in preserving the environment because you get to choose what you choose to print versus everything getting printed automatically.
If you like this article and want assistance in finding out which phone service provider makes the most sense for your business, or if you like to know about the features of virtual faxing, let Rich Technology Group know. Our consulting service is 100% free and we love helping businesses find the phone and internet services that they need.
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